FORT HUNT FOOTBALL & CHEERLEADING
FORT HUNT YOUTH ATHLETIC ASSOCIATION
2011 Organizational Policies
MISSION
The mission of the Fort Hunt Football and Cheerleading Program is to provide children with a safe, caring and understanding environment while focusing on proper fundamental instruction and developing children into responsible citizens. Each child will have an opportunity to participate in a competitive skill-age specific setting. The leadership, coaches and other volunteers are completely dedicated to supporting the development of the children that participate in Fort Hunt Football and Cheerleading.
PROGRAM OVERVIEW
Fort Hunt Football and Cheerleading is a member of the Fort Hunt Youth Athletic Association (FHYAA) and participates in the Fairfax County Youth Football League (FCYFL). The Fort Hunt Football and Cheerleading Program strictly adheres to the rules, regulations and standards of conduct established by FCYFL and FHYAA. The program is organized in accordance with the standard operating procedures (SOP), which is updated periodically. The day-to-day activities of both football and cheerleading are directed by the Commissioner. The Assistant Commissioner oversees the three (3) Deputy Commissioners (Special Projects, Equipment and Concessions). The Deputy Commissioner of Cheerleading reports to the Assistant Commissioner but is the direct responsibility of the Commissioner.
PLAYER ELIGIBILITY
Fort Hunt Football is open to all boys and girls age 7 - 16 that are Fairfax County residents. Football Players only: Placement of a player on a team is determined by a combination of the player’s age, weight, experience and assessment of the player’s ability. Cheerleading: (Cheerleaders can be 4 years by August 1, 2011 to participate). Placement of a cheerleader on a team is determined by the number of the teams assembled, age of the groups and experience levels. Note: special consideration will be given for other circumstances, siblings, car-pool arrangements, etc. Please see Cheerleading Coordinator.
AGE: (Football ONLY) Each player’s age on October 1st of the current year determines the player’s official age for the season.
WEIGHT: Each football player’s weight is determined at an official weigh-in conducted by the FCYFL in accordance with FCYFL rules and regulations. All players must attend an official weigh-in and provide valid proof of age with a Virginia DMV ID Card only. Players that do not attend the first official weigh-in must pay a late weight-in fee to the FCYFL (fee determined by the FCYFL Executive Board) and attend a make-up weigh-in session. If a player does not attend an official weigh-on, he or she will be ineligible to participate in FCYFL games.
REGISTRATION FEE
Football Players
The registration fee is $180.00 + $5.50 (Fairfax County usage fee) through August 1, 2011. An additional $50 late fee is due for registrations received August 1, 2011 until August 8, 2011. On August 8, 2011 the late fee goes up to $75.00. Late registrants are NOT guaranteed placement on a team and late registration fees are NOT refundable. Families with more than one registrant the following fees apply; 1st child $180.00 + $5.50 (Fairfax County usage fee) and $170.00 + $5.50 (Fairfax County usage fee) for each child after the first.
Cheerleaders
The registration fee is $150.00 + $5.50 (Fairfax County usage fee) through August 1, 2011. An additional $50 late fee is due for registrations received August 1, 2011 until August 8, 2011. On August 8, 2011 the late fee goes up to $75.00. Late registration fees are NOT refundable. Families with more than one registrant the following fees apply; 1st child $150.00 + $5.50 (Fairfax County usage fee) and $140.00 + $5.50 (Fairfax County usage fee) for each child after the first.
Families with financial hardship may be eligible for scholarship through the Fairfax County Department of Community and Recreation Services or be sponsored by the FHYAA where their entire fee or partial fee is covered. Scholarships and financial information are handled on a STRICTLY confidential basis and will not have impact on the family’s reputation at Fort Hunt Football and Cheerleading. Please contact the Commissioner for additional information.
VOLUNTEER CONTRIBUTION
If you cannot volunteer your time, a $50.00 volunteer fee will be required. Your contribution will be used to directly support the program. Your support is vital to the success of this program. The following volunteer options are available: Head Coach, Assistant Coach, Appreciation Day and Concessions. Note: Any coaching selections have to be approved by management.
REFUNDS
Full refunds, less $25 administrative fee, are ONLY offered if the player/cheerleader is physically unable to participate due to injury caused while participating in an official Fort Hunt Football & Cheerleading event. If the injury occurred after the August 31, 2010, no refunds will be approved. Any late registration fees and volunteer fees are NOT refundable at anytime. No refunds will be issued unless all equipment is returned. All refund requests will be submitted to the Commissioner for approval. The Commissioner has the sole authority to approve refunds.
Football Only: No refunds will be issued, if a player does not make weight in one class but is eligible to move to the next weight class but decides not to move up
EQUIPMENT RETURN
The following equipment is provided for use during the current season by Fort Hunt Football and Cheerleading and must be returned at season end or no later than December 15, 2011, Helmet, Shoulder Pads and Game/Practice Pants (Pads included). All cheerleading uniforms (vest, skirt, briefs, socks, and hand/shoe poms) will be provided. All Cheerleading uniforms will be returned excluding briefs and socks by the end of the season or no later than December 15, 2011. One mouthpiece will be provided by Fort Hunt Football and Cheerleading. Replacement mouthpieces are provided by Fort Hunt Football and Cheerleading at a cost of $1.00 each. Note: If ALL the listed equipment is not returned by the end of the season or no later than December 20, 2011, the player/cheerleader will not be allowed to participate in another FHYAA sport and a $250.00 fee will be collected.
TEAM PLACEMENT AND DRAFT PROCEDURES
Players are placed on team in accordance with the Fort Hunt Football and Cheerleading Draft Procedures. Every effort will be made to ensure no unnecessary hardship be placed upon families with various concerns.
PRACTICES
Practices begin on Monday August 8, 2011 and continue Mon.-Fri., 6pm-8pm, until school starts. Once school starts practices will be held three days per week with location, time, and days determined by the specific team’s Head Coach. Fort Hunt Football and Cheerleading practices are held at Carl Sandburg Middle School.
GAMES
Fort Hunt Football & Cheerleading participates in a travel league. Games are played throughout Fairfax County. Some games are played in various locations in Arlington, Prince William and Loudoun Counties as well as the City of Alexandria. Team conferences and game schedules are established each season by the FCYFL based upon the number of teams in each division of each weight class. Schedules will be provided prior to opening day of the season and will be modified throughout the season as required. A standard schedule includes six or seven games over a seven week schedule. Some teams will advance to post season play including playoffs, championships, and other bowl games. Games maybe scheduled on weekends (including Sundays) or weekday evenings. Games lost due to weather and/or other issues will be rescheduled when possible, but such rescheduling is not guaranteed.
Note: Cheerleaders travel to away games with football teams.
WEATHER CANCELLATIONS
The Fort Hunt Youth Athletic Association facebook page will be updated with daily with weather announcements, field closings and practice cancellations.
INSURANCE
Fort Hunt Football and Cheerleading and Fort Hunt Youth Athletic Associations is insured with excess liability and medical coverage. A participant’s primary insurance, however, is the responsibility of the player/cheerleader’s family.
SAFETY CONCERNS
The Leadership, Coaches and volunteers of Fort Hunt Football and Cheerleading will make every effort possible for a safe playing environment for all the participants. The safety, health and well-being of the children is the top priority for the Fort Hunt Football and Cheerleading Program.
